Summary
King County Parks is seeking a skilled Event Coordinator to lead the planning and execution of third-party events at Marymoor Park. This is an exciting opportunity for an experienced coordinator to make a lasting impact by enhancing and innovating event strategies at one of the region's most iconic parks. If you're passionate about creating memorable experiences, managing high-profile events, and collaborating with diverse teams, this role offers a unique chance to shape the future of Marymoor Park's vibrant event programming.
About the Role: This role is responsible for coordinating and overseeing the planning, execution, and management of annual events and rentals, including tournaments, picnics, and trail events. Key responsibilities include scheduling, organizing, and ensuring the successful completion of events from start to finish. This position requires close collaboration with event producers, external stakeholders, and Parks staff to assist with planning and executing a variety of public and private events, such as Marymoor Live concert series, Festival of Color, India Independence Day Festival, Cirque du Soleil, CHOMP!, community gatherings, and corporate picnics. Additionally, this role will lead the cashier program for event parking logistics and coordinate the Marymoor Events Emergency Response Team, ensuring safety protocols and efficient operations across all events. The ideal candidate will thrive in a fast-paced, collaborative environment, bringing organizational excellence and problem-solving skills to ensure each event is a success.
This position performs work remotely and onsite.
About the Team: This position is part of the Marymoor Business Unit, responsible for managing community and revenue-generating events, partnerships, parking programs, rentals, and customer service at Marymoor Park. The team handles inquiries, schedules rentals, collects fees, and provides support to sports leagues, recreation groups, companies, individuals, and concessionaires.
Marymoor Park is home to a diverse and unique set of amenities including natural and artificial athletic fields, the only velodrome in the region, a remote aircraft field, walking/biking trails, nature trails, a large community garden, a rowing boathouse, a 42- acre off-leash dog park, and a climbing wall all of which stretches over 640 acres. The park attracts over 3 million visitors annually, and the team brings in over 3 million dollars in revenue each year that is put back into our King County parks.
Commitment to Equity, Racial and Social Justice: King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As a Marymoor Park Event Coordinator you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.
Apply now for a rewarding opportunity with theKing County Parks Divisionof King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, comprehensive benefits, and growth opportunities.Job Duties
What You Will Be Doing:
- Coordinate the planning and implementation of third-party special events details including event partner relationships, facilitating planning meetings, managing concessionaire receipts, preparing marketing plans, and overseeing budgets and event logistics.
- Process facility reservations in ActiveNet and produce use agreements applying established King County rules and procedures. Apply appropriate fees and follow up on all event group accounts for timely and appropriate payments.
- Provide exceptional customer services regarding facility usage and scheduling for picnics, trail events and other large events. Handle sensitive and potentially volatile customer interactions and take steps to resolve the situation.
- Coordinate with stakeholders to secure permits and special use agreements.
- Maintain event timelines, budgets, status, and post event summary. Prepare reports and scheduling information as needed.
- Attend events and perform in a leadership role to oversee activities and ensure fulfillment of contractual obligations.
- Participate in interview and selection process for temporary staff. Schedule staffing and supervise procedures for cash handling and intake for special event parking for concerts, Cirque Du Soleil, movies, and other community events.
Experience, Qualifications, Knowledge, Skills
Qualifications You Bring:
- Demonstrated experience in planning, coordinating, and executing public events, with a track record of successful facilitation.
- Experience working with and administering use agreements and contracts.
- Experience in leading, directing and training temporary staff.
- Exceptional organizational skills with the ability to manage multiple tasks concurrently, prioritize effectively, and consistently meet deadlines while maintaining high-quality standards.
- Strong attention to detail, coupled with strong analytical abilities and a proactive approach to problem-solving, ensuring thorough and efficient resolution of challenges.
- Proficiency with Microsoft Office 365 Suite, recreation scheduling software such as ActiveNet, and SharePoint.
- Excellent communication and customer service skills to successfully communicate with a wide audience and in varied communication settings.
- Customer Focus by building customer relationships and delivering customer-centric solutions.
- Plans and aligns by planning and prioritizing work to meet commitments aligned with organizational goals.
- Communicates effectively by developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Manages conflict by handling conflict situations effectively, with a minimum of noise.
- Drives results by consistently achieving results, even under tough circumstances.
- Action Oriented by taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
- Cultivating Innovation by creating new and better ways for the events to be successful.
- Racially Just by identifying and replacing racists systems and structures with pro-equity approaches.
- Experience working in Public Sector event coordination.
- Experience with ActiveNet.
Supplemental Information
Working Conditions:
- Remote and Onsite Work Details: Employees in this role work remotely from a home location, with onsite reporting requirements typically 3 days per week. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life-balance and reduces carbon footprint under the department's vision of Green Where We Work.
- Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements.
- Work Location:Marymoor Park, 6046 West Lake Sammamish Pkwy NE, Redmond, WA 98052.
- Work Schedule: This full-time position works a 40-hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
- Union Representation: This position is not represented by a union.
We welcome applications from all qualified applicants. We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply.
Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.
To apply, submit a:- Complete Application
- Resume
- Cover Letter
Who to Contact: For more information regarding this recruitment, please contact Patty Jurgens at 206-477-4572 or patty.jurgens@kingcounty.gov.
Discover More About the Parks Division: Visit our website www.kingcounty.gov/parks.
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Discover More About DNRP: Visit our website, explore aninteractive mapof our recent accomplishments and check us out atFacebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTubeand Keeping King County Green News.
Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
