McGuireWoods LLP has an opening for a Litigation Practice Assistant to join the Financial Services & Securities Enforcement and Regulatory & Compliance groups in our Charlotte, NC office. The Practice Assistant will support partners with legal and administrative tasks such as time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management, e-filing in both state and federal courts, and other special projects. The ideal candidate will have strong organizational skills, demonstrate a keen attention to detail, and will be service and team oriented.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834.Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.OurApplicant Disclosuresdescribe your rights. OurPrivacy Statementdescribes how we will process and safeguard your personal data.

• Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence.
• Organize and maintainmatter files, retrievematter files, and prepare files for closing in accordance with Records Department procedures.
• Manage attorneys' calendars, coordinate meetings, schedule conference rooms, and makes travel arrangements as required.
• Handle conflicts requests and the opening of new matters.
• Prepare, edit and formatlegal documents.
• Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures
• Prepare closing documents, signature pages and binders.
• Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients.
• Prepare expense reimbursements, time entries and handle various billing matters.

• Preferred 3 or more years of experience in a legal environment.
• Must have experience with e-filing in both state and federal courts.
• Proficient in Microsoft Office and Elite/Intapp (or other comparable time and billing software).
• Strong organizational skills with the ability to multitask in a fast paced environment.
• Keen attention to detail with the ability to meticulously format and edit legal documents and correspondence.
• Excellent communication skills and the ability to adapt quickly to changing environment/demands.

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