Job Title: Executive Assistant II

Department / Division: Portfolio, Project Management & Digital / Marketing

Salary Grade: NXA12

Salary Range: $25.70-$31.75/hour plus an annual bonus

Location: Ada, MI (Onsite)

What We're Looking For:

The Marketing department is looking for an Executive Assistant to support the VP of Portfolio, Project Management, Digital and Research and Director of Project Management and the team's administrative needs.

In this role, you will provide Executive Administrative support to the leadership & the teams by providing excellence in the facilitation of the schedules for the VP and Directors by maintaining the calendar for all 1:1's, leadership meetings, department divisional meetings, and day away team events. Ensuring effectiveness, you will capture all meeting minutes, actions, decisions, and next steps for all leadership meetings. You will develop a tracking catalog of all action items to confirm status and completion, which will be communicated to leadership team members. You will then collaborate with the leadership team to continuously add value to all meetings. In addition, you will process all expense reports, reconcile credit card transactions for the Executive team, and follow up with staff members on monthly personal payments and late fees incurred on corporate credit cards. Also, you will schedule all domestic and international travel and assist with building itineraries and registrations for conferences.

Required qualifications:

• High school diploma or equivalent
• Minimum of 5 years of executive support experience

Skills to be successful in the role:

• Ability to prioritize projects and multi-task in a fast-paced office environment.
• Ability to communicate effectively with all levels of leadership and support staff.
• Proficient in Microsoft Outlook applications and Teams.

• Willingness to learn new systems and processes required for the role.
• Well-developed organizational skills and a strong attention to detail.
• Flexibility to pivot to priority work of the team as needs arise.

What's special about this team:

The team is a diverse team of both responsibilities in marketing and talent with a clear focus on executing with excellence the plans for Global Marketing. The team’s culture has evolved under the new leadership over that past two years towards being a highly engaged & high-performance culture, with an emphasis on putting people first. This role will be key in supporting in the continuous evolution of the team culture.

This role is not eligible for sponsorship.