Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Billing Assistant. Under moderate supervision, the Firm Billing Assistant supports the billing function on a firm-wide basis. This role is responsible for supporting a manager, supervisor(s) and teams of billers in all phases of billing helping to ensure the accurate and timely preparation of client bills for assigned clients and matters. This includes helping with oversight to ensure the matter setup, rates, and billing requirements (including eBilling, as appropriate) are correct.
The Billing Assistant works directly with the Supervisors, Billing Specialists and Coordinators completing all aspects of billing with supervision and helping monitor unbilled and accounts receivable balances. Regular activities include setup and prebill review, outside counsel guidelines review, pulling backup documentation, covering the department main email box, completing billing and following up with internal team members when asked to check on payment progress/eBill status. This position will also help with invoice processing during the month and pull invoice copies on request.
This position is available in our Philadelphia office with a hybrid in-office/remote working schedule.
Key responsibilities include:
Supports the Billing Coordinators and Specialists by helping to complete all aspects of billing for assigned clients and matters, with supervision.
Reviews matter set up to ensure compliance with rate agreements and outside counsel guidelines.
Identifies any required reporting for budgets, alternate fee arrangements and accrual requests, and seeks assistance from supervisor to ensure completion. Assistance will be provided from Firm Finance when needed for more complex reporting requirements.
Reviews time entries based on client and matter requirements (block billing, task codes, summer associate time etc.). Reviews cost entries for compliance and makes Partner aware of any issues.
For eBilled clients, helps ensure successful submission of all invoices in appropriate eBilling Vendor’s system, alerting team about any problems that cannot be immediately resolved.
Pulls cost backup per client requirements.
Find and send invoices copies on request.
Helps billing team with narrative edits, transfers and drafting invoices per request.
Demonstrates solid judgment and diplomacy when executing requests, and when interacting with team members and senior management. Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information.
Monitors, answers and/or distributes emails from the Billing Mailbox to the billing team.
Education and Experience:
High School diploma is required, College Degree would be preferred.
Recent graduate in Accounting or Business school is a plus.
Proficient in Outlook, Word, Excel and PDF software.
Ability to read and interpret general business documents, instructions and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors.
Excellent written and verbal communication skills with mathematical aptitude.
Ability to work independently and as part of a team.
Detail Oriented, highly organized and possesses excellent customer service skills.
Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers”.
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Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:
- Professional Staff positions – 1.888.534.5003 / talent.acquisition@morganlewis.com
Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at talent.acquisition@morganlewis.com.
