What's the role
Are you looking for a role in which you can showcase your ability & willingness to help support and partner with individuals across multiple teams, cultures and levels? The Chemicals and Products organization is one of Shell's growth businesses where you can be part of an exciting team and have the opportunity to demonstrate a breadth of your technical and administrative capabilities.
You will provide Executive level support to the US Gulf Coast Business Management Leadership Team, ensuring day-to-day operations run smoothly through excellent and proactive administrative support. You also play an important role in creating a positive, high energy, vibrant working environment. This role would provide back up support to the US Gulf Coast Business Management GM who also holds the title of President, Shell Chemicals, LP, with regional as well as global reach.
Amongst others, the below activities are carried by any level of PA and will vary in complexity depending on the Leader supported. Such a role is a flexible resource; as such, dimensions may not be fixed, and project scope will vary based on organizational agenda and experience level of individual.
What you'll be doing
Agenda and Scheduling Management e.g. monitoring, managing, sorting, or routing messages, emails, to respective parties.
Travel arrangements i.e. (incl. required preparations for travel location such as visa requirements, and organizing local matters).
Organizing/coordinating events in/outside Shell offices e.g. for social events, conferences, workshops, meetings, lunches, trainings, talks. These events usually require the job holder to research venues, negotiate with 3rd parties and undertake costing activities. Accountable for full administration before/during/after the event.
Visitor arrangements - making arrangements for visitor(s) at the office, which includes preparing the agenda, organising site access, greeting and escorting the visitor(s);
Finance management e.g. maintenance of accounts, assisting to verify invoices related to the department, supporting the budgeting process and any other data analysis.
Publishing e.g. coordinating printing of conference papers, reports, news forum, newsletter and website.
General office management e.g. assisting to prepare documents, reports, presentations; preparing meeting minutes (outcomes, action plans, follow up); drafting routine letters; on-boarding new staff in the department or office
What you bring
Must have legal authorization to work in the US on a full-time basis for anyone other than current employer.
Bachelor's degree preferred
At least 3 years of relevant working experience, preferably within a similar industry
Ability to multi-task, set priorities, work independently, efficiently, and manage high workload to tight timelines is critical.
Restricted/Sensitive information to be treated with a high degree of confidentiality.
Professional, flexible, proactive, and tactful attitude is essential.
Excellent interpersonal, communication and team working skills while face to face and via email/IM/phone, with the ability to establish positive relationships at all levels.
Eye for detail when completing tasks
Proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence and events.
Experience in corporate/global and cross-cultural environments required.
Advanced computer literacy in various applications, activities and programs (ex: Microsoft Office, Outlook & Outlook Calendar, SharePoint, Microsoft Teams, Skype, Concur, Corporate Travel, etc.).
Excellent English language skills.
What we offer
The base salary range for this position is $46,000 - $68,000 per year. Individual pay will be based on various factors, such as relevant work experience, education, certifications, skill level, seniority, and internal equity.
For regular full-time or regular part-time employees of the Company (participating companies as listed in the Summary Plan Description), insurance coverage options include medical, dental, vision coverage, life Insurance, Business Travel Accident Insurance, and Occupational Accidental Death Benefit programs. Employees also participate in a company pension plan and a 401(k) plan. Paid leave includes up to 6 weeks of paid vacation time, up to 11 paid holidays, and parental leave offering 16 weeks of paid leave for birthing parents, and 8 weeks of paid leave for non-birthing parents.
Additionally, employees are eligible for short-term disability leave for up to 26 weeks at 100% or 50% of base pay as well as Long-Term Disability insurance. Shell also offers other compensation such financial reimbursement for adoption, wellness, education, and personal learning expenses, and some roles are eligible for discretionary long-term incentives. For interns, eligible benefits include medical, dental, and vision coverage, life insurance, Business Travel Accident Insurance, and Occupational Accidental Death Benefit programs; participation in a 401(k) plan; and paid leave for up to 11 paid holidays. Additional information on Shell's US benefit programs can be found at https://www.shell.us/careers/about-careers-at-shell/rewards-and-benefits.html.
You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You'll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You'll be able to balance your priorities as you become the best version of yourself.
Progress as a person as we work on the energy transition together.
Continuously grow the transferable skills you need to get ahead.
Work at the forefront of technology, trends, and practices.
Collaborate with experienced colleagues with unique expertise.
Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
Benefit from flexible working hours, and the possibility of remote/mobile working.
Perform at your best with a competitive starting salary and annual performance related salary increase - our pay and benefits packages are considered to be among the best in the world.
Take advantage of paid parental leave, including for non-birthing parents.
Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
Grow as you progress through diverse career opportunities in national and international teams.
Gain access to a wide range of training and development programmes.
We'd like you to know that Shell has a bold goal: to become one of the world's most diverse and inclusive companies. You can get to know more about how we're working towards that goal, click here.
Shell in The United States
Shell has been in the US for more than 100 years, leading the sector in energy, petrochemicals and refined products. Today, we provide millions of Americans with the energy needed to heat and cool their homes and power the economy.
We operate in all 50 states, from our Deep Water platforms in the Gulf of America to the Pennsylvania Chemicals complex and our miles of pipelines throughout the US.
We reach our customers through our 13,000 branded retail stations, and we are number 1 in gasoline sales. We also own the #1 brand of motor oil in the U.S. - Pennzoil - made from natural gas.
We are excited to play a key role in the move to net carbon emissions while providing the oil and gas needed by society for many decades to come.
